Hospitality runs on tight margins and high volume. Every day brings cash takings, card settlements, staff tips, and supplier deliveries—all flowing through your POS into Xero. When systems fail or data goes missing, you need a complete backup to reconcile and prove compliance. Boxkite saves it all to your Dropbox automatically.
Hospitality accounting has unique challenges. You're processing hundreds of transactions daily, managing cash and card payments, tracking stock costs, and handling complex payroll with tips and tronc schemes. All this data flows through your POS into Xero—and when something breaks in that chain, reconciliation becomes a nightmare.
Cash-heavy businesses face extra scrutiny from HMRC. You need to prove that takings match deposits, that tips were distributed correctly, and that your VAT calculations are accurate. If your POS crashes, your integration fails, or someone modifies records, you need an independent backup to fall back on.
Staff turnover is high in hospitality. The manager who understood the till system leaves. The bookkeeper who reconciled daily moves on. If historical records weren't properly maintained—or were accidentally deleted—institutional knowledge walks out the door. Boxkite ensures you always have a complete record.
High-volume cash handling and complex integrations create multiple points of failure. These scenarios are common in hospitality.
Your EPOS system crashes and needs rebuilding. When restored, a week of daily sales summaries are missing from the sync to Xero. Your cash reconciliation is now impossible, and VAT calculations for the period are guesswork.
You suspect a manager has been skimming takings over several months. To prove the discrepancy, you need complete till records matched against bank deposits. If daily takings data has been deleted or modified, you can't build a case.
HMRC enquires about your tronc scheme from 18 months ago. You need to show exactly how tips were distributed to staff and that correct taxes were paid. If your payroll data or tronc calculations were lost, you're facing penalties.
Your main food supplier claims you owe them for three months of invoices. Your head chef handled deliveries but has since left. Without backup records of what was ordered, delivered, and paid, the dispute becomes your word against theirs.
HMRC knows hospitality handles cash. They look closely at cash-heavy businesses for unreported income, incorrect VAT, and payroll issues. When they enquire, you need records that prove your takings match your deposits and your VAT calculations are correct.
"The till crashed" or "the manager deleted it" aren't acceptable explanations. An independent backup that captures your data before any problems occur gives you the evidence you need to satisfy tax authorities.
Restaurants, hotels, and bars face multiple regulatory requirements that demand accurate record keeping. From tax compliance to licensing, your financial records may need to be produced on demand.
Every day's takings, payments, and transactions are backed up automatically. No manual reconciliation exports to remember.
Complete records of takings versus deposits. When HMRC asks questions, you have the evidence to answer them.
Payroll transactions and tronc distributions in Xero are backed up. Prove compliance with tip allocation rules.
Boxkite backs up from Xero, not your POS. If your till system crashes, your financial backup continues working.
These POS and management systems are commonly used in hospitality. When data from these tools reaches Xero, it's captured in your backup:
Don't let a POS crash or data loss derail your reconciliation. Start protecting your Xero data with a free trial.
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