Legal billing involves trust accounts, matter-based records, and strict regulatory requirements. When the SRA audits or clients dispute fees, complete records are essential. Boxkite automatically backs up your Xero data to Dropbox, ensuring you can always demonstrate compliance.
Legal accounting has unique requirements. Client money must be kept separate from office money. Trust account transactions require detailed records. The SRA can audit your accounts at any time, and fee disputes can emerge years after matters close.
Practice management systems sync matter billing to Xero, but these integrations can fail. When sync issues occur, your financial records may not match your practice system. An independent backup captures your Xero data regardless of integration problems.
Professional indemnity claims often arise years after the original work. To defend your firm, you need complete billing records showing the scope of the retainer, work done, and fees charged. If those records were archived or lost, your defence is weakened.
Regulatory audits and fee disputes can surface years after matters close. These scenarios show why complete records matter.
The SRA conducts an inspection and requests client account records from 18 months ago. Your practice manager has changed, and someone archived old transaction data. Without backup, you can't demonstrate compliance with Accounts Rules.
A former client disputes their final bill two years after the matter closed. They claim time was overcharged and disbursements weren't incurred. Without complete matter records showing original time entries and invoices, you can't defend your billing.
Your accountant discovers a discrepancy in client account reconciliation. To investigate, you need transaction history from when the error occurred. If that data was modified or deleted, proving what happened becomes impossible.
A negligence claim is made against your firm for advice given three years ago. Your insurer needs complete billing records to understand the scope of the retainer and work done. Incomplete records weaken your defence.
Law firms face strict regulatory requirements around financial records, particularly for client money.
Every transaction—office and client account—backed up automatically.
Complete client account records available for regulatory inspections.
All matter-tagged transactions preserved with their allocations.
Historical records for fee disputes and PI claims years later.
These practice management systems commonly integrate with Xero:
Don't let missing records complicate SRA audits or fee disputes. Start protecting your Xero data today.
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