Charities and non-profits face unique accountability requirements. Donors, funders, and regulators all expect complete, accurate financial records. Boxkite automatically backs up your Xero data to Dropbox, protecting your donor records and grant tracking.
Non-profit accounting requires careful stewardship. You're tracking restricted funds, allocated project costs, and donor contributions—all with legal obligations to account for how money is used. Funders can audit grants years later. HMRC can query Gift Aid claims.
Many charities rely on volunteers and part-time staff who may not follow consistent data practices. Well-intentioned "cleanups" can delete historical records. Staff transitions can lose institutional knowledge. An independent backup protects against these risks.
A major funder audits how their grant was spent. You need to show exactly which expenses were allocated to their project. If someone miscoded transactions or archived old data, proving compliance becomes difficult.
HMRC questions a Gift Aid claim from two years ago. You need donor records with declaration dates and donation amounts. Incomplete records mean repaying the claim—with interest.
A donor claims their contribution was meant for a specific project, not general funds. You need to show how donations were recorded and allocated. Without historical records, the charity's reputation suffers.
Your accountant is preparing annual accounts and needs to verify fund balances. Someone archived old transactions, and the figures don't reconcile. Boxkite backup provides the missing history.
All restricted/unrestricted allocations backed up automatically.
Complete donation history for Gift Aid and funder reports.
Prove expenditure against approved budgets.
Independent records for trustees and regulators.
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