Recruitment agencies handle complex contractor payments, placement fees, and margin tracking. When contractors dispute payments or clients invoke rebates, complete records are essential. Boxkite automatically backs up your Xero data to Dropbox.
Recruitment finance is two-sided—you're billing clients and paying contractors, tracking margins on every placement. When your recruitment CRM syncs to Xero, integration issues can corrupt financial records. Consultant turnover means institutional knowledge about placements walks out regularly.
Contractors can dispute payments years later. Clients can invoke rebate clauses months after placements. HMRC can question employment status classifications. Complete, historical financial records are essential for all these scenarios.
A contractor claims they weren't paid correctly for assignments from 18 months ago. The consultant who managed them has left. Without complete payment records, you can't prove what was agreed and paid.
A client invokes a rebate clause for a placement that didn't work out. You need the original fee, the agreed rebate terms, and proof of the start date. If placement records were archived, the calculation becomes guesswork.
HMRC questions the employment status of contractors you've paid through your agency. You need payment records, contract terms, and working arrangements documentation. Incomplete records make your position harder to defend.
You're selling the agency or seeking investment. Due diligence requires accurate margin history by client, sector, and placement type. If historical data is incomplete, your valuation suffers.
Complete payment records for dispute resolution.
Client invoices and rebate calculations preserved.
Historical margin data for reporting and due diligence.
Backup from Xero—unaffected by recruitment software issues.
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