Your retail business generates thousands of transactions. POS sales, inventory movements, supplier invoices—all flowing through Xero daily. When something goes wrong with a sync, an integration, or a staff error, you need a complete backup to fall back on. Boxkite automatically saves everything to your Dropbox.
Retail is data-intensive. Every sale, every stock movement, every supplier delivery creates records in Xero. Most retailers rely on POS integrations, inventory apps, and e-commerce platforms that automatically sync data—which means you're trusting multiple systems to play nicely together. When they don't, data gets duplicated, deleted, or corrupted.
Xero itself is reliable, but it can't protect you from integration errors, user mistakes, or sync failures. If your POS system glitches and sends bad data to Xero, that bad data becomes your "truth." If a staff member accidentally deletes transactions, Xero can't magically restore them. You need an independent backup that captures your data before problems occur.
For retailers, the stakes are high. Inaccurate inventory valuations affect your balance sheet. Missing sales data makes VAT returns wrong. Lost supplier records create payment disputes. And all of this tends to surface at the worst possible time—year-end, during an audit, or when you're trying to secure financing.
These aren't hypotheticals—they happen to retail businesses regularly. The question isn't if you'll have a data problem, but when.
Your point-of-sale system crashes on Boxing Day, and when restored, three weeks of December transactions are missing from Xero. Without a backup, you've lost your busiest trading period's data—making VAT returns, stock reconciliation, and year-end reporting a nightmare.
A software update causes your inventory app to duplicate or delete hundreds of stock items in Xero. Your stock valuations are now completely wrong, affecting your balance sheet and cost of goods sold. With Boxkite, you have yesterday's correct inventory data.
A key supplier claims you haven't paid three invoices from 18 months ago and puts your account on hold before Christmas stock arrives. You need to prove payment, but someone archived old data. Boxkite backups contain your complete purchase and payment history.
A departing employee with Xero access deletes or voids months of transactions before leaving. You only discover the damage during month-end reconciliation. Without an independent backup, you're reconstructing from bank statements and paper receipts.
Modern retail runs on integrations. Your POS talks to Xero. Your inventory app syncs stock levels. Your e-commerce platform pushes online orders. Each integration is a potential point of failure.
When an integration breaks, sends duplicate data, or overwrites good records with bad ones, the damage often isn't discovered immediately. By the time you notice, you might have weeks of corrupted data—and no way to know what the correct figures were.
Retailers face multiple compliance obligations that require solid record keeping. Tax authorities expect you to retain transaction records for years. Payment card regulations require secure handling of financial data. And when a customer disputes a transaction, you need proof of what happened.
Boxkite checks Xero hourly and saves any changes. Your sales, inventory, and supplier data is backed up automatically—no manual exports to remember.
Every invoice, every payment, every stock adjustment. Boxkite captures your full transaction history, not just summary data.
Combined with Dropbox's version history, you can see exactly what your data looked like before an integration error or user mistake corrupted it.
Boxkite backs up data directly from Xero to your Dropbox. If your POS or inventory system has problems, your backup remains unaffected.
These are the tools retailers commonly connect to Xero. When data from these integrations reaches Xero, Boxkite captures it in your backup:
Boxkite backs up data stored in Xero. It doesn't connect to your POS or inventory system directly—it captures whatever data reaches Xero from your integrations.
Don't wait for an integration failure or data disaster to realise you need backup. Start protecting your Xero data today with a free trial.
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