Running a trades business means juggling quotes, jobs, suppliers, and customers. When customers dispute bills or warranty issues arise, you need complete records. Boxkite automatically backs up your Xero data to Dropbox, protecting your job history and financial records.
Trades work is job-based. Each quote, each material purchase, each labour hour needs tracking. Job management apps sync this data to Xero, but when integrations fail or data gets corrupted, your financial records become unreliable.
Customer disputes are common in trades. "That wasn't in the quote." "You overcharged for materials." "The work wasn't done properly." Complete records help you respond to these challenges professionally.
A customer claims you overcharged compared to the original quote. You need to show the quote, any variations agreed, and material costs. If the job file was archived when the work finished, you can't defend your billing.
A job from two years ago has a warranty issue. You need to know what materials were used, who did the work, and what was charged. Without historical records, you're covering costs you shouldn't.
A subbie claims they weren't paid for work from last year. Your office manager has changed and old payment records are incomplete. With Boxkite backup, you have complete payment history.
HMRC questions vehicle expenses or tool purchases from two years ago. You need the original invoices to prove business use. If those were deleted, you lose the deductions.
Every quote, invoice, and job cost backed up automatically.
Complete records for customer billing disputes.
Material purchases and payments for warranty issues.
Expense records for tax deductions and HMRC enquiries.
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